Financial Reporting Application Portal (FRAP) facts and upcoming maintenance

Date: 
03/27/2014
Author: 
Laura Ketchum
Some facts about FRAP
FRAP has come to be a mission critical application for Research Finance (formerly “Post Award”).  A combination of enhancements and implementation efforts over the last six months has resulted in nearly 67%  (~ 500) of our monthly invoices being automated! Research Finance now manages a volume of over 530 automated reports and invoices per month, and over 215 manual reports and invoices per month. Automation has improved cash flow and enabled our staff to focus on critical account analysis and reporting and to get caught up on past due reporting!
 
Maintenance Plan
Some of you have already heard at recent University forums that we will initiate critical maintenance and infrastructure enhancements to the Financial Reporting Application Portal (“FRAP” or the “Portal”) in early April. We are planning system downtime between 4/1 – 4/15.

We do not expect any impact to our business beyond a slight delay in invoicing interim invoices while the system is down. Otherwise it will be business as usual; prioritizing grants with final invoicing and reporting as well as work that can be done without using the Portal. For us, this will include: getting caught up on past due invoices and reporting as well as reviewing accounts (overspent, under spent, outstanding receivables) as we close the 3rd quarter and prepare for year end.
 
This maintenance is intended to secure the Portal for longer term use and, eventually, to further develop and deploy to research administrators who are not current users. We already have over 400 users and have gained some valuable feedback about usability and functionality!
 
FRAP Maintenance Timeline
  • Tuesday 4/1 – Tuesday 4/15: FRAP will be down for maintenance while the 3rd Quarter Close completes.

  • 4/16: Planned system go-live and refresh.
If you have any questions or concerns please contact your portfolio manager (For HMS: Marc Todesco/Roseann Luongo, SPH: Julie Kristian Hansen, and for HKS, FAS and other University area Schools: Mirela Vaso). In addition, comments and questions can also be sent to the OSP FRAP inbox at OSP-FRAP@harvard.edu.
 
Thank you for your support.